Phillips Handcart Company • TrekHQ™

Director Dashboard

The director’s master control page for training, committee oversight, readiness, permits, trails, emergency planning, and final trek launch.

Director purpose: This dashboard is the Trek Director’s command home. Use it to reach every committee dashboard, verify that each responsibility has an owner, track readiness, and prepare the final trek plan.

Director Training Videos

Mindset Shift

Use these videos as the Director’s training path. Each lesson opens in this player so leaders can stay inside the Director Dashboard while they work through the training.

Timeline Builder Build the full planning countdown from first committee meeting through trek week and after-action follow-up. Trails DashboardExplore trek routes, map resources, trail planning, route safety, and location information. Command Center Mission-control page for trek operations. Readiness Tracker Track committee progress and final readiness. Role Dashboard Return to the main TrekHQ role selection page. Backup & Handoff Merge committee files, manage backups, review conflicts, and manage the master trek record handoff.

Director Priorities

Committee Assignments
Training Completion
Permit / Route Status
Emergency Plan

Committee Dashboards

Route, Permits & Compliance

Trails & Route DashboardRoute library, route safety, water stops, support access, and map planning hub.Route Map PlannerOpen the detailed route planning worksheet.Permit InstructionsPrepare Forest Service or land agency permit materials.Permit TrackerTrack deadlines, submissions, approvals, and compliance items.

Emergency & Operations

Safety Operations DashboardFull emergency, route safety, camp safety, incident, and reunification tool set.Emergency ContactsBuild the emergency contact list and response chain.Emergency Action PlanDocument emergency routes, contacts, procedures, and leadership roles.Emergency NotificationPrepare parent and leader emergency notification language.After Action ReviewCapture lessons learned and recommendations for future treks.Incident ReportsDocument incidents inside the Safety Operations Dashboard.Reunification PlannerPlan pickup, early return, evacuation, or emergency reconnect procedures.Route Safety PlannerReview road crossings, steep grades, heat exposure, medical access, and turnaround points.Camp Safety PlannerReview fire, sanitation, kitchen, tent, traffic, weather, and nighttime safety.

Director Final Review

Final Readiness Checklist

Committee Status Notes

Use this table to keep one simple director-level summary of each committee.

Committee Leader Status Director Notes
Food & Water
Medical & Safety
Activities
Transportation
Registration & Records
Participant / Youth Prep
Ma & Pa / Families
Clothing Committee
Family History
Operations & Logistics
Safety Operations & Emergency Planning
Communications
Equipment

Backup & Handoff

Director Backup & Handoff Notes

Before trek, decide how committee data will be exported, shared, merged, reviewed, and handed off. The director should maintain the final master handoff version.

Backup / Save Upload Backup Open After Action Review