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Staffing & Assignments
Estimate leaders, families, support crews, and operational coverage.
Operations purpose: This dashboard gives the director and logistics committee one place to track the physical systems that make trek work safely and smoothly.
Committee Training
Operations & Logistics Training Videos
Start here before using the dashboard tools.
1. Overview
Operations Readiness Status
Staffing
Water & Sanitation
Route & Camp
Transportation
Committee Tools
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Water, Food & Sanitation
Plan water needs, restroom needs, meal support, and service points.
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Routes & Camp
Route notes, mileage, stops, camp layout, staging, and service access.
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Handcarts & Equipment
Cart counts, family distribution, equipment notes, and staging needs.
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Vehicles & Transportation
Vehicles, drivers, trailers, shuttles, staging, and retrieval planning.
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Budget & Records
Operational expenses, rentals, supplies, fuel, and final archive notes.
Core Operations Calculators
Staffing Calculator
Estimate basic operational staffing. Adjust numbers based on your trek size, terrain, location, and risk level.
Water Calculator
Simple planning estimate. Increase for heat, dust, steep terrain, and remote locations.
Sanitation Calculator
Estimate portable restroom planning needs and hygiene stations.
Handcart Planner / Calculator
Phillips Handcart Company generally recommends about 8–10 people per cart depending on route and assignment needs.
Family Assignment Calculator
Estimate the number of trek families needed.
Route, Camp & Food Logistics
Map & Route Worksheet
| Segment / Location | Mileage | Terrain / Road Notes | Water / Rest Stop | Support Access | Safety Concern |
|---|---|---|---|---|---|
Camp Layout Planner
Food Logistics Planner
Loading, Vehicles & Transportation
Loading Planner
| Load / Trailer | Items | Owner | Departure Time | Notes |
|---|---|---|---|---|
Vehicle / Transportation Planner
Budget Builder
Operations Budget Snapshot
| Category | Estimated Cost | Actual Cost | Owner | Notes |
|---|---|---|---|---|
| Handcarts / Equipment | ||||
| Water / Sanitation | ||||
| Food Operations | ||||
| Transportation / Fuel | ||||
| Permits / Site Costs |
Final Operations Readiness
Final Checklist
Operations Notes
Backup & Handoff
Operations Dashboard Backup
Export this dashboard before trek and again after trek so the committee can provide the final operations record to trek leadership.