Phillips Handcart Company • TrekHQ™

Activities Committee Dashboard

Plan meaningful trek activities, pioneer experiences, devotionals, women’s pull support, trail experiences, workshops, family challenges, and reunion/kickoff moments without overloading the trek schedule.

Phillips Handcart Company Trek Planning Tool
Backup Reminder: Save a backup before closing or upload a saved backup.
© Phillips Handcart Company. TrekHQ™ is provided for authorized trek planning use only. Do not copy, share, resell, or redistribute.

Activities Committee Mission

The activities committee helps trek feel purposeful instead of just busy. Your job is to support the spiritual and historical purpose of trek through simple, memorable experiences that fit the route, schedule, weather, safety plan, and youth energy level.

Best rule: Activities should support the trek experience, not compete with it. Keep them meaningful, simple to run, easy to explain, and flexible enough to adjust on the trail.
Coordinate closely with:
Director, Ma/Pa leaders, Spiritual/Devotional leaders, Safety/Medical, Food, Transportation, Photographer/Media, and Operations/Logistics.

Activities Committee Tools

Big Book of Trek ActivitiesActivity ideas, trail experiences, family challenges, pioneer workshops, and meaningful moments for trek. Itinerary GeneratorBuild the overall trek schedule and make sure activities fit the day instead of crowding it. Timeline BuilderTrack activity planning deadlines, supply prep, assignments, approvals, and final readiness. Kickoff & Reunion Fireside BuilderPlan pre-trek and post-trek gatherings with simple structure, speakers, music, and testimony moments. Family Flag GeneratorCreate simple trek family flags to support unity, identity, and family-based activities. Participation Challenge TrackerTrack meaningful youth preparation and participation challenges tied to the trek experience.

Activities Committee Training Videos

Lesson 1: Introducing the Activities Handbook

Start here for an overview of the activities handbook and how to use it as the foundation for meaningful, simple, well-planned trek experiences.

Activity Planning Worksheet

Core Activity Categories

Trail Experiences
Short experiences during the route: reflection stops, pioneer stories, quiet walk, family discussion prompt, women’s pull support, or simple trail challenge.
Camp Activities
Evening or downtime activities: games, family flag, pioneer skills, music, journaling, testimony prep, or family unity moments.
Workshops
Hands-on learning: bread, butter, rope, journals, handcart repair basics, quilting square, family history, or pioneer food skills.
Spiritual Anchors
Devotionals, testimony circle support, quiet reflection, scripture prompts, or pre/post trek firesides.

Activities Committee Readiness Tracker

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Activities Ready
Purpose: This is the activities committee’s quick readiness check. It helps confirm the activity plan is realistic, assigned, supplied, safe, and coordinated with the actual trek schedule.

Director Notes

Director review: Ask the activities committee to bring a simple activity list, supply list, assigned leads, and backup plan to the final director review. Remove anything that makes the trek feel over-scheduled, unsafe, or too complicated.
© Phillips Handcart Company. TrekHQ™ is provided for authorized trek planning use only. Do not copy, share, resell, or redistribute.