Committee purpose: The Communications & Parent Relations Committee manages parent updates, reminders, instructions, announcement timing, public information, and post-trek follow-up.
Important: Communications should be coordinated with the Trek Director and stake leadership. Emergency, medical, photo-sharing, and public-facing messages should be approved before sending.
📝 Registration Messages
🔥 Fireside & Event Updates
🚨 Emergency Communications
Emergency messaging should be calm, approved, factual, and coordinated through the Trek Director.
📷 Media & Photo Sharing
✅ Final Communication Review
Communication Timeline
Message Schedule
Use this table to plan what needs to be sent, when it should go out, and who approves it.
| Message | Audience | Send Date | Owner | Approval Needed | Status |
|---|---|---|---|---|---|
Message Templates
Common Parent & Leader Messages
Welcome EmailIntroduce trek, registration, key dates, and preparation expectations.
Missing Forms ReminderRemind families about incomplete registration, medical forms, or image releases.
Packing ReminderSend clothing, shoes, bedding, water bottle, and prohibited item reminders.
Departure InstructionsInclude check-in time, location, luggage instructions, medication drop-off, and parent expectations.
Weather UpdateSend route, clothing, rain, heat, or cold reminders as needed.
Photo Album MessageShare approved post-trek photo album links and parent viewing instructions.
Committee Training
Training Videos
Communications Committee Training Series