Phillips Handcart Company • TrekHQ™

TrekHQ™ Training Center

Centralized training for trek directors, committee chairs, Ma & Pa leaders, and support teams using the TrekHQ planning system.

Training purpose: The TrekHQ Training Center gives each committee a clear path to learn its assignment, understand the related dashboard, complete required planning tasks, and coordinate with the Trek Director.
Role Dashboard Return to the main TrekHQ role selection page. Director Dashboard Open the director training and planning home. Command Center Open the trek operations mission-control page. Readiness Tracker Track overall trek preparation and committee completion.

Core Training Tracks

🧭

Trek Director

Overall leadership, approvals, committee coordination, and final readiness.

Recommended Lessons

1. Welcome to TrekHQPlatform overview and director responsibilities.
2. Director Dashboard TourWhere to find planning tools and reports.
3. Committee OversightHow to monitor each committee's progress.
4. Readiness & Final ReviewHow to prepare for approval and launch.
5. Backup, Merge & ArchiveHow to preserve the master trek plan.
Open Director Dashboard Open Command Center
🍲

Food & Water

Menus, food quantities, water planning, kitchen operations, and staging.

Recommended Lessons

1. Food Committee OverviewRole, workflow, and timeline.
2. Meal Planning ToolsUsing menu and meal operation tools.
3. Food CalculatorEstimating quantities and purchases.
4. Water PlanningHydration, staging, and safety coordination.
5. Final Food ReadinessShopping, loading, kitchen, and cleanup.
Open Food Dashboard Open Water Calculator
⚕️

Medical & Safety

Medical records, health concerns, first aid, emergency response, and incidents.

Recommended Lessons

1. Medical & Safety OverviewPurpose, privacy, and preparation.
2. Reviewing Medical FormsHow to identify concerns before trek.
3. Medication & Health ConcernsHow to prepare safely and privately.
4. Emergency Action PlanRoutes, contacts, hospitals, and response.
5. Incident DocumentationHow to record and escalate incidents.
Open Medical Dashboard Emergency Action Plan
🎯

Activities

Trail experiences, games, vignettes, women’s pull, firesides, and reflection.

Recommended Lessons

1. Activities Committee OverviewHow activities support the trek purpose.
2. Big Book of ActivitiesHow to choose from the activity library.
3. Trailside VignettesPlanning meaningful trail experiences.
4. Evening ProgramsFiresides, reflection, and testimony moments.
5. Scheduling ActivitiesCoordinating with itinerary and director.
Open Big Book Open Schedule Builder
📷

Photography & Media

Photos, video, FAA-compliant drone coordination, parent sharing, and archives.

Recommended Lessons

1. Media Committee OverviewWhat this committee owns and why it matters.
2. Must-Capture Shot ListPhotos and clips that tell the trek story.
3. Parent SharingPhoto albums, releases, and privacy.
4. FAA Part 107 & Drone RulesWhy qualified drone pilots matter.
5. Trek Memory ArchiveSaving photos and videos for future treks.
Open Media Dashboard Photography Guidelines
🚐

Transportation

Drivers, vehicles, passenger movement, trailers, departure, return, and emergency transport.

Recommended Lessons

1. Transportation OverviewPeople, equipment, and movement planning.
2. Driver & Vehicle AssignmentsBuilding the roster and backup plan.
3. Trailer MovementHandcarts, gear, kitchen, and staging.
4. Departure & ReturnCheck-in, loading, timing, and parking.
5. Emergency TransportCoordinating with Medical & Safety.
Open Transportation Dashboard Vehicle & Trailer Planner

Additional Committee Training

📣

Communications

Parent messages, reminders, emergency messaging, announcements, and follow-up.

Recommended Lessons

1. Communications OverviewWhat messages this committee owns.
2. Parent TimelineWhen to send each message.
3. Using TemplatesWelcome, reminders, packing, and departure.
4. Emergency MessagingCalm, approved, factual communication.
5. Post-Trek Follow-UpThank-yous, photos, and reunion fireside.
Open Communications Dashboard Welcome Letter Builder
📝

Registration & Records

Rosters, forms, check-in, family assignments, releases, and record accuracy.

Recommended Lessons

1. Registration OverviewHow records support the whole trek.
2. Forms & ReleasesMedical forms, image releases, and reminders.
3. Building the RosterParticipant data and leader lists.
4. Check-In DayAttendance, no-shows, and handoff to Medical.
5. Final RecordsArchive, privacy, and director handoff.
Open Registration Dashboard Participant Tracker
🛠️

Equipment

Handcarts, trailers, camp equipment, tools, loading plans, repairs, and returns.

Recommended Lessons

1. Equipment OverviewEverything physical that must be ready.
2. Handcart ReadinessInspection, parts, repairs, and assignments.
3. Trailer LoadingLoad order, tie-downs, and staging.
4. Camp EquipmentTables, canopies, water, kitchen, and tools.
5. Return & Repair LogPost-trek return and archive notes.
Open Equipment Dashboard Equipment Calculator
🗺️

Trails & Maps

Route ideas, permits, map packets, trail access, campsites, and support routes.

Recommended Lessons

1. Trail Planning OverviewChoosing and verifying a route.
2. Trails LibraryHow to use route ideas safely.
3. Map BuilderTrailhead, camp, water, and emergency access.
4. Support RoutesVehicle, water, and medical access.
5. Final Map PacketWhat the director needs before trek.
Open Trails Library Open Map Builder
📄

Permits & Compliance

Forest Service, BLM, land-use approvals, insurance, permits, and deadlines.

Recommended Lessons

1. Permit OverviewWhy permits matter and who owns them.
2. Forest Service PacketForms, maps, emergency plans, and contacts.
3. BLM / Land Agency NotesWhen requirements may differ.
4. Permit TrackerDeadlines, submission status, and approvals.
5. Final Compliance ReviewWhat must be confirmed before trek.
Permit Instructions Permit Tracker
👨‍👩‍👧‍👦

Ma & Pa / Families

Family assignments, family culture, youth support, packing, and trail leadership.

Recommended Lessons

1. Ma & Pa OverviewRole, purpose, and spiritual tone.
2. Family AssignmentsHow trek families are built and supported.
3. Youth SupportEncouragement, safety, and awareness.
4. Trail LeadershipHandcart movement and family culture.
5. Reflection & TestimonyHelping youth process the experience.
Open Family Packet Open Ma & Pa Packet

Training Completion Tracker

Committee Training Status

Use this table to track which committee chairs have completed their training before trek.

Committee / Role Assigned Leader Training Status Dashboard Reviewed? Director Follow-Up Needed?
Trek Director
Food & Water
Medical & Safety
Registration & Records
Transportation

Downloads & Training Resources

Training Resources

Use these resources as the training center develops.

Role Dashboard Director Dashboard Readiness Tracker Big Book of Activities Parent Packet Packing Packet Clothing Packet Medical Forms Packet Permit Instructions